Board of Directors Administration Assistant

The Role and Impact
By providing direct administrative support to BB4CK’s Board of Directors, a volunteer in this role will provide organization and record-keeping for this essential part of the organization. The volunteer will have the opportunity to develop administrative skills and strong relationships, and contribute a valuable skill set to help ensure the organization can continue to work toward food security for all kids.

Time Commitment
- It is expected that the volunteer in this role will attend all Board and Board committee meetings, approximately 20 times a year, primarily in the evenings, both virtually and in-person. 
- Additionally, there will be 5-10 hours of work each month outside of meetings. A commitment to this role for two years is required.

What do we need from you? 
- This role will require a high level of professionalism and confidentiality. Ideally, this volunteer will have a background in similar administrative and organization work, but full training and support will be provided. 
- Prepare Meeting Minutes:
Document and distribute meeting discussions and decisions, maintaining confidentiality and discretion.
- Prepare Board Pre-Read Packages:
Compile and distribute necessary documents for Board meetings, ensuring confidentiality. Proficiency in Microsoft 365 (Word, Outlook, SharePoint) is ideal or willingness to learn.
- Organize Electronic Files:
Maintain an organized electronic filing system with access controls. Proficiency in Microsoft 365 (SharePoint) is ideal or willingness to learn.
Facilitate Meeting Logistics:
- Coordinate meeting schedules, resources, and communications while maintaining confidentiality. Proficiency in Microsoft Outlook is ideal or willingness to learn.
- Facilitate Logistics for and Attend an Annual, One-Day Board Retreat:
Plan and support all aspects of the annual Board retreat, maintaining confidentiality. Experience in administration or supporting a Board of Directors is ideal.

Other Duties as Needed:
Provide general administrative support, maintain confidentiality, and ideally have experience in administration or supporting a Board of Directors.