Project Manager - Hackathon Events Organization Framework

Project Management Volunteers (PMV) Sponsored Project 
This is a PMV sponsored project.  The Project Manager will enter into a 3-way partnership between the Client organization, the Project Manager, and PMV.  This will include additional responsibilities and benefits for the Project Manager. 
Benefits	Responsibilities
•	Project management support from PMV representative
•	Access to PMV’s project templates inventory
•	Invitation to networking opportunities
Responsibilities
•	Review the Project Services Agreement  
•	Completing Project Charter 
•	Completing Project Status updates 

The Organization - Oak Bay Volunteer Services
Oak Bay Volunteer Services (OBVS) provides non-medical support services to Oak Bay residents on a one-to-one basis. Clients can be of any age and are individuals in need of volunteer help because of health, financial or other needs.

Established in 1977, OBVS is a registered charity with the Government of Canada and is certified as a nonprofit society by the Registrar of British Columbia. The organization is governed by a Board of Directors and is staffed by an Executive Director, Outreach and Services Coordinator, Volunteer Coordinator and Administrative Coordinator, with help from many dedicated volunteers!
https://www.oakbayvolunteers.org/

Organization Mission 
To enable Oak Bay residents to maintain or improve their independence and connection to the community through the provision of support services that also engender strong relationships and lasting human connections. 

Project Description
Oak Bay Volunteer Services faces critical issues with its outdated, problematic volunteer management system.  These technology challenges hinder efficient service delivery and pose concerning security risks.  To overcome this, OBVS plans to leverage volunteer-driven hackathons to design and develop a modern, secure, and scalable interface and mobile app.  They are currently seeking corporate sponsors and technology professionals to support the effort and ensure a successful technology overhaul.
This Hackathon will then be repeated on an annual basis, but for other Victoria area Non-profit organization with their own technology system requirements.   This will require the creation of a separate organization, with a Board of Directors comprised of representatives from the 963 Victoria area Non-profits and the placement of a separate management team.  

Project Manager Responsibilities
•	Attend Phase 1 and Phase 2 Hackathons, May 2-4 and May 23-25
•	Provide project management support for the Phase 1 Hackathon where teams will focus on the design of the new App
•	Provide project management support for the Phase 2 Hackathon where teams will perform the development of their Phase 1 designs
•	Manage the Project Plan that will build the new organization that will be managing the ongoing annual Hackathon event. 
 
Required Qualifications
•	Minimum 10 years project management experience 
•	Solid background in Organizational Development
•	Excellent communication and organization skills
•	Solid technical knowledge sufficient to work with technology specialists 
•	Experience with not-for-profit sector is desirable

Estimated Time Commitment
•	4 hours/week, plus onsite for portions of May 2-4 and May 23-25

Start Date:        April 11, 2025 		End Date: 	August 31, 2025

Remote Work 
Much of the work for this engagement can be done remotely but the Project Manager will be expected to be on site in Victoria BC, at least for weekends of May 3 and May 24.

Accountability
The PM volunteer will have end-end accountability on project deliverables, reporting to Executive Director, Kara Udell.    

Notes: 
•	The Society may proceed with interviewing and engaging applicants before the application deadline.
•	We may consider a team approach of a senior/junior project manager. We encourage junior project managers who are interested in acquiring experience to apply.  Any such arrangement will be contingent on agreement by the client and the applicants.