Volunteer Appreciation Event Planner

Vancouver Orphan Kitten Rescue Association (VOKRA) is a volunteer-run cat/kitten rescue organization serving Vancouver and surrounding municipalities in the Lower Mainland since 2000. Our Vancouver headquarters and transition center is where rescued cats are nursed to health before being placed in one of our 550 volunteer foster homes. Each year, we find forever-homes for 1200+ cats and kittens. We welcome cat lovers, pet owners and animal loving hearts to help support our mission!

We are seeking a creative and organized individual to plan and execute our annual Volunteer Appreciation Event. As a Volunteer Appreciation Event Planner, you will be responsible for designing, coordinating, and implementing a memorable event to express gratitude to our dedicated volunteers. You will be part of VOKRA's People Team and designated to the Volunteer Appreciation Planning Team.

Please note that the candidate will be required to organize this event annually. Other opportunities will be available based on demonstrated success of this specific event.

Responsibilities:

1. Event Planning: Develop a comprehensive plan for the Volunteer Appreciation Event, including selecting a venue, determining the event theme, and creating a timeline. 

2. Budget Management: Work within a specified budget to ensure cost-effective planning and execution of the event. Research and negotiate with vendors for services and products needed for the event.

3. Coordination: Collaborate with internal stakeholders and team members to gather input, plan logistics, and ensure all aspects of the event align with organizational goals and values.

4. Communication: Maintain clear and consistent communication with volunteers, staff, vendors, and sponsors throughout the planning process. Provide regular updates and respond promptly to inquiries and feedback.

5. Marketing and Promotion: Develop promotional materials and strategies to generate excitement and encourage participation in the event. Utilize various channels, such as social media, email newsletters, and website updates, to promote the event to volunteers and the broader community.

6. Logistics Management: Oversee all logistical aspects of the event, including venue setup, catering, audiovisual equipment, transportation, and security. Ensure that all elements of the event are coordinated seamlessly to create a positive experience for attendees.

7. Entertainment and Activities: Plan engaging entertainment, activities, and special touches to enhance the volunteer experience and show appreciation for their contributions. 

8. Evaluation and Feedback: Collect feedback from volunteers and stakeholders following the event to evaluate its success and identify areas for improvement. Use this feedback to inform future event planning efforts and enhance the volunteer experience.

 

Qualifications:

Loves animals and has or had pets 

Thrives on managing details and schedules. 

 Experience with organizing large events such as conferences or other volunteer events for a headcount of 200-400 people.

 Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines simultaneously.

 Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders and team members.

 Creative thinking and problem-solving abilities, with a passion for designing memorable experiences.

 Attention to detail and a commitment to quality in all aspects of event planning and execution.

Flexibility and adaptability to changing priorities and unforeseen challenges.

>> Please apply here: https://app.betterimpact.com/Application?ApplicationFormNumber=1&OrganizationGuid=3ea59594-da40-4450-9fd4-448a668abbec